AwardVision

Grant management is serious business. To streamline the entire process, you need serious software. That’s why Serenic AwardVision gives you a complete solution from pre-award through closure – all in one application. It is completely integrated with your financials, allowing you to pull the latest expense numbers and provide the rules defined by the funder for indirect cost calculations. And, when using AwardVision Plus, you can ensure compliance with each funder’s individual restrictions for their particular grant. AwardVision blends easily into your existing grant management processes while increasing your chances of receiving additional awards and award extensions in the future.

AwardVision works hard from the start. Its intuitive design ensures your team hits the ground running, requiring minimal transition time. You get an integrated, transparent solution that puts your entire organization on the same page; one that gives everyone in every department real-time access to the same financial and program information. Equally important, it gives you a unique combination of tools that enable your organization to demonstrate proper, professional accountability and effective use of the awarded resources.

AwardVision Makes It Easy To Track And Manage All Funding

• Successful grant management doesn’t have to be that hard. AwardVision will make your grant management easier start to finish. It’s a comprehensive solution that will:
  
  Improve decision making — Enjoy access to real-time information — expenses, subawards, obligations — all presented in easy-to-understand displays.

• Increase efficiency — Productivity goes up since information silos are eliminated; everyone has access to the same information, reducing “back and forth” communications that waste too much time.

• Streamline processes — Get a comprehensive picture, start to finish, of your entire process and eliminate redundant and potentially conflicting data issues.  Automate, simplify grant compliance — Access data in the format you need as often as you need.

• Provide user-defined multicurrency viewing — Use AwardVision Plus to view and report grants data in different currencies, depending on your multinational operational needs.

How Does AwardVision Do All This? See for Yourself.

Q: How can AwardVision help improve your organization’s decision making?

A: That’s easy. AwardVision gives you real-time access to the information you need in a form that’s easy to understand. For example, you can view totals for award estimates, obligations and the estimate amounts by line item – all in a single glance. Then if you want, you can use the Expenditure Statistics display to assess whether you should shift estimate amounts based upon actual expenses. With AwardVision Plus, you can drill down on restrictions to review the available balance of the obligation.

Q: How can AwardVision eliminate information silos?

A: You now have one central location for all information related to your grants, including the latest terms, conditions and milestones. It’s easy to attach supporting documents to proposals, awards and funders. No more email strings to track down, no more sticky notes to gather, and no more folders to search through! Information silos are eliminated, along with the time often required to reconcile redundant and conflicting spreadsheets and databases. Everyone’s on the same page throughout the entire process!

Q: In what ways can AwardVision add more hours to your day and more funds to your mission?

• . Track multiple revisions of the estimate during proposal negotiation.
• . Post the award estimate amounts to the budget system.
• . Comply with funder instructions related to calculating indirect costs.
• . Create invoice rules to generate and post sales invoices in the receivables system.
• . With AwardVision Plus, you can even create subawards for individual sub recipient
•    monitoring.

Q: How does AwardVision automatically synchronize expenses with funding availability and budget account segments?

A: AwardVision utilizes start/end dates to control expense entry; ensuring expenses are limited to periods with available funding. The AwardVision Plus Restriction feature allows you to link all relevant financial activity to a particular combination of account segments. This automatically prevents a user from entering an invoice incorrectly. These features greatly enhance the efficiency of your processes.

Q: How can AwardVision Plus help manage multi-year funding when the funder only commits to provide a portion of the total award at any one time?

A: When creating an award from a proposal, you can fully obligate funding. With AwardVision Plus, you can choose to either incrementally or fully obligate funding.

Q: How does AwardVision Plus manage an award that is granted in a different currency?

A: It records and displays transactions for estimates, obligations and subawards in three different currencies:

• . Your organization’s primary currency
• . The award-specific currency
• . An additional reporting currency specified by the organization

The functionality also allows you to specify a fourth currency code in the detail transaction line when building your award budget.

With AwardVision Plus, Additional Functionality Allows You To:

Manage or ensure funder restriction compliance for grants by linking all relevant financial activity to a particular segment.

• . View and report grant data in different currencies.
• . Enter transactions in four currencies – including local currency and the award
•   currency.
• . Create and manage internal and external subaward recipients.
• . Choose to incrementally vs. fully obligate funding.
• . Drill-down on restrictions to review balances on obligations.
• . Attach supporting documents to subawards.