Fund Accounting for Navision is the first product to bring the best of high-performance client/server technology and advanced functionality to not-for-profit organizations and government agencies. We bring you the most user-friendly Microsoft Windows user interface, an advanced relational database design and multiple points of interaction with the Internet.

We have leveraged these technological advances to provide you with the most complete suite of accounting and workforce applications to assist your program managers, accounting staff and senior executives in the performance of your organization's mission.

Has your staff been frustrated by having to spend endless hours manually balancing transactions between funds? Are they tired of having to work outside the accounting system to allocate expenses? How about having to deal with horribly slow, unreliable or defect-ridden software?

Finally, you can implement an accounting system designed to work for you, rather than having your staff work for the system. We provide you with the following complete, fully-integrated modules with full multi-currency, security and customization capabilities:

• System Manager
• General Ledger with Financial Reports
• Accounts Payable
• Purchase Orders
• Purchase Requisitions
• Advanced Allocations
• Advanced Budgeting
• Projects and Resources
• Human Resources and Payroll
• Fixed Assets
• Accounts Receivable
• Sales Orders and Inventory
• Bank Account Management
• Web Time and Expense Entry
• Web Requisition Entry

The System Manager allows you to run your reports to any Windows printer, screen, or to an HTML file. The HTML option allows you to produce and email reports to remote users who can view them in any Internet browser window.

An advanced transaction filtering system allows you to view inquiries across fiscal periods and years, while narrowing your view of data by any data element such as document type, transaction amount and even description fields using 'wild-card' selections.

General Ledger: This is where you establish the fund accounting, currency management and account validation rules. Choose from up to ten segments with 110 alphanumeric characters. Navision's logical, table-driven chart of accounts definition allows you the extra benefit of being able to establish valid posting relationships for your organization without having to create or enter lengthy, cumbersome posting codes.

Inter-fund transactions are automatically generated to make sure that all funds and fund types are always in balance. You can choose to balance your ledgers through a single control fund, multiple user-selected funds or distributed funds. The distributed fund option allows you to automatically maintain accounts payable, accounts receivable and cash control accounts by fund if you wish to eliminate due-to/from entries.

Several standard financial statements are provided: Statement of Financial Position, Statement of Activities, Statement of Cash Flows, and all follow applicable FASB/GASB standards. Financial statements may be run on-line with the ability to drill-down on balances to detailed transactions, as well as source documents such as vendor invoices.

Accounts Payable: To take advantage of potential vendor discounts and to avoid paying invoices too early or too late, you need accounts payable functionality that gives you a complete overview of your activities, as well as access to detailed transactions. Create transactions to purchase directly against general ledger accounts, inventory items, and even fixed asset acquisitions.

Have accounts payable automatically generate inter-fund entries in general ledger, while creating allocations against any of your defined segments. Allocations of line item amounts may be based on fixed percentages, fixed amounts, or balances in financial or statistical accounts.

Purchase Requisitions and Purchase Orders: Completely automate your departmental requisitions and purchasing activities with email notifications and electronic approvals. Establish approval rules by user, spending thresholds and commodity codes. Once goods or supplies are received, automatically update Accounts Payable.

In addition, you may track the impact of both requisitions and purchase orders against budget, thus giving you complete visibility and control over your planned and actual expenditures.

Advanced Allocations: Expenses may be allocated based on pre-defined percentages, current balances, statistical measures, or by specific amounts. Allocations may be generated while entering transactions to distribute indirect costs across programs and functions, and to apply investment pools by fund balance.

Advanced Budgeting: Using Navision's Trendscape windows, budgets can be entered and viewed on-line by day, week, month, quarter, year, or other user defined period. Budget reporting via account schedules provides committed, encumbered and actual expenses against budget by any account segment at summary and/or detail levels.

Projects and Resources: A comprehensive job cost system allows for detail tracking of labor, inventory and burden costs against construction, development and other time-phased projects/jobs.

Human Resources and Payroll: Produce checks and maintain all the pay and tax records for employees. Flexible payroll setup allows for handling virtually any pay rate, tax rate, deduction, accrual or contribution calculation. The system includes some human resource management capabilities such as tracking pay rate changes, vacation time, sick time and absences.

Fixed Assets: A fully integrated, non-3rd party fixed asset application assures you of a consistent user interface, as well as direct integration to purchase orders and accounts payable.

Accounts Receivable: Navision's comprehensive Accounts Receivable system allows for the generation of detailed original or reimbursement invoices with the ability to customize invoice and statement formats. Statements may be generated on both an open-item and balance-forward basis. Also provided is the ability to generate reminders and finance charges.

Sales Orders and Inventory: A completely integrated sales order and inventory system allows for the management of multiple stocking locations and warehouses. Point-of-sale interfaces are also available.

Bank Account Management: Navision allows you to enter cash against customer invoices, as well as for miscellaneous receipts from funding sources and donors. Printed receipts can be generated to acknowledge payments, as well as in-kind contributions.

Cash disbursements may be generated by laser checks, EFT or direct deposit. Bank reconciliation is provided to easily reconcile book versus statement transactions for an unlimited number of bank accounts.

Multi-currency features permit cash application in a different currency from the customer invoice.

Web Time and Expense Entry: Easily collect all employee time sheet and expense reports using an intuitive interface from their Web browser. Managers can approve time and expense reports from a Web browser; and email-enabled workflow helps ensure electronic documents are reviewed and approved on a timely basis.

Expense reports are automatically interfaced to Accounts Payable for processing of expense checks, while time entries can flow through either Payroll or Job Cost to complete the capture of labor costs.

Web Requisition Entry: Allow for the entry of requisitions at a departmental level through a Web browser, with integration to Purchase Orders, Inventory, and Accounts Payable. Requisitions may be routed for approvals based on user-defined rules including requisition amounts, approval hierarchies and commodity codes.

Approved requisitions are checked for budget availability and will automatically create commitment entries against budget amounts. Commitments are transferred to encumbrances as purchase orders are issued.

For more information on Fund Accounting go to serenic.com.