e-Jewelry Success Stories

Gold Craft Regains Control Over Inventory and Sales with e-Jewelry Software

Business Requirements that the project solved for the customer Gold Craft (GC) is a gold jewelry importing and manufacturing company that sells to major jewelry chains and independent jewelry stores. As GC grew, the need for an accounting system that could effectively manage expansion became chiefly important. Although the old system worked, the network and the software constantly crashed and generated incorrect data, which cost hefty maintenance charges. Moreover, the computer consulting firm was frequently unavailable to fix system crashes

In order to handle manufacturing production, and order processing, GC needed a stable and powerful solution. Microsoft Dynamics NAV e-Jewelry Software from Business Computing not only supports GC’s core business requirements, but also takes advantage of Windows technology, providing a dynamic, user-friendly interface with excellent customer service.

Gold Craft’s Business Requirements:

• Keep track of daily sales, orders, Inventory shipment and receipts
• Generate invoices by daily gold price, or a fixed gold price
• Report accurately on salesperson’s commissions & split commission between several salespeople
• Provide capabilities to manage memo or consignment inventory
• Provide capabilities to evaluate inventory and selling price of current gold market
• Provide reports for inventory ordering and sales history reports

Primary benefit for the customer: By switching to e-Jewelry, GC can report accurately on sales inventory transactions, consignment inventory, salesperson’s commission, and financial reporting. Moreover, since system crashing is no longer an issue, GC doesn’t waste valuable time or money and can focus their efforts on growing the business.

Short overview of solution functionality: e-Jewelry calculates invoices based on daily metal markets. e-Jewelry can lock jewelry based on purchase date’s market price the system allows GC to maintain individual gold labor pricing for each customer. Even if market prices shift, the customer’s price remains unaffected. e-Jewelry also splits or calculates the receivable and generates metal ledgers that keep track of them. e-Jewelry does toll accounting, allowing user to separate labor and good’s costs, which is a common practice in the jewelry industry.

Length of project time from start to finish: Business Computing spent four months implementing e-Jewelry. During this time period, Business Computing met with GC several times to assess their business needs. Once Business Computing identified what needed altering, they administered a mock conversion to ensure that GC’s system could convert accurately into Microsoft Dynamics NAV.

Completed Project Description: The conversion worked with great success, providing Gold Craft with the stable solution they needed. Gold Craft is very satisfied with e-Jewelry’s performance. Gold Craft now has a stable accounting system that can effectively control business growth without system crashes. Moreover since making the switch to e-Jewelry, the system’s reporting accuracy has already paid dividends for Gold Craft.

The Challenge From Coast Diamonds

The Company
Founded in 1978, Coast Diamond (CD) is wholesale jewelry manufacturer and distributor that imports, produces, and sells fine jewelry. Since CD is dedicated to offering customers unique and customized designs, they needed an accounting software system that can handle precise customization.

The Challenge
CD used MAS 90 which is a commercial package that cannot handle the specific requirements of a jewelry company. Each new item that CD manufactures needs a unique identification number. However, MAS 90 cannot handle such miniscule customization and assigned infinite new item numbers to the parts and labor attributed to a single piece of jewelry. Having so many numbers makes it complicated for users to distinguish between jewelry pieces. Additionally, CD couldn’t directly link purchase and sales orders or create job envelopes. Having these procedures un-integrated significantly slowed down Coast Diamond’s ability to process and manufacture orders in a timely manner for customers. In contrast, Microsoft Dynamics NAV e-Jewelry Software from Business Computing serializes items, eliminating the confusion that multiple item numbers creates. e-Jewelry also fully integrates the process of purchasing with sales ordering. Another key feature of e-Jewelry is the ability to create job envelopes as well as to track jobs and raw material consumption.

The Solution
The primary solutions e-Jewelry solved for CD were process optimization, speed, and efficiency. Now each jewelry piece can have its own serial number and maintain its own bill of materials (BOM), cost, price, description, etc. Moreover, e-Jewelry automatically creates purchase orders based on customer demands, effectively bridging the gap between purchasing and sales ordering.

Short overview of solution functionality
JBMS creates style or item numbers through the product BOM configurator, allowing users to price, quote, and define style combinations. e-Jewelry defines and records model style inventory, providing ability for model style notes and bags. User manipulates sample data sets to define and price detailed BOM's. e-Jewelry defines and generates multiple routings and BOM's for items produced in-house and outsourced for setting and polishing. e-Jewelry tracks production routing steps for internal work centers or outsourced vendors.

Implementation Time
Business Computing spent four months customizing e-Jewelry for CD. This process involved lots of special modifications as Business Computing tailored and customized the software to meet CD’s specific requirements.

Key Benefits
Since switching to e-Jewelry, Coast Diamond can now firmly stand by their commitment of excellence. With e-Jewelry, Coast Diamond can capably offer customers unique designs or specifically tailor pieces to a customer’s particular taste. Moreover, Coast Diamond has been able to eliminate the unnecessary steps that slowed down the production process. With e-Jewelry, the entire production process runs smoother and more efficiently with software that is specifically designed to handle the needs of a jewelry business. The key benefit includes saving through reduced system downtime as well as productivity gains resulting from an integrated system with access to reliable and correct data.

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